Categories
Profile of a Senator June 2024

Meet Timothy Diggins, Staff Senator & Administrative Specialist

Timothy Diggins, Administrative Specialist, Mechanical Engineering, College Engineering and Computing. Photo by: Creative Services/George Mason University

Role: I support the Department of Mechanical Engineering in a number of ways. I manage our office spaces on the Fairfax and Sci-Tech campuses, coordinate department hiring, plan the department’s major events like Senior Capstone Day, maintain the department’s website, and manage our student office assistants. I also serve as an academic advisor and am working to overhaul our onboarding process for graduate students.

Mason journey: I joined Mason in May of 2021 after working in higher education for two years. Joining the university in the midst of the pandemic and starting remotely was a strange experience, but the fantastic Mechanical Engineering and College of Engineering and Computing team made the transition easy. This summer, I began my master’s in Higher Education and Student Development in order to continue my career development.

Best thing about working at Mason: The most rewarding thing about working at Mason is that I’m able to pursue various professional interests and fold them into my current position. Taking advantage of the continuing education opportunities at Mason and learning from others has been an amazing experience.

Why serve on the Staff Senate: In a large organization with such a diverse staff, advocacy work is essential to maintaining a quality workplace. Joining Staff Senate gave me the opportunity to learn how to do this kind of work to benefit Mason as a whole. It also gives me the opportunity to network outside my unit and learn about all the other work happening on campus.

At the end of the day: Working with others to improve campus and support others is incredibly satisfying. Mason has transformed in many ways during my short time here, and I’m excited to see where the next few years takes us.

 

Categories
June 2024

Announcements from Faculty and Staff Engagement

Upcoming Trainings

HR News- Workplace Appreciation 

The Faculty and Staff Engagement Team is excited to announce upcoming professional development focused on Workplace Appreciation.  Based on the book “The 5 Languages of Appreciation in the Workplace,” this training aims to help Mason faculty and staff, including supervisors and non-supervisors, discover strategies for assessment and practical application of genuine workplace appreciation. Participants will have the chance to discuss the five languages of workplace appreciation, reflect on personal preferences for receiving appreciation, and determine impactful means of appreciating Mason colleagues.  

Upcoming sessions include the following: 

  • Wednesday, June 26th, 11:00 a.m. – 12:30 p.m., Merten Hall 2001 
  • Friday, July 19th, 1:00 p.m. – 2:30 p.m., Virtual 

View upcoming sessions and register in MasonLEAPS. 

Additionally, business units can request the Workplace Appreciation workshop to be tailored to their unit goals and delivered at team meetings, retreats, etc  

Reach out to engagehr@gmu.edu with questions or to schedule a customized Workplace Appreciation workshop.   

CommonHealth: Better Nights Ahead

CommonHealth, Virginia’s employee wellness program, will be presenting “Better Nights Ahead” virtually on June 13 from 12 – 1 p.m. 

Sleep optimizes how the brain works, including regulating emotions, mood, attention span, concentration, and executive function. Join the session to learn about the physiological and psychological benefits of sleep, suggestions for resetting your sleep cues, and tips for enhancing sleep quality. 

Register today!

Supervising a Hybrid Workforce: A Guide for Mason Faculty and Staff
Join the Faculty and Staff Engagement team for the Supervising a Hybrid Workforce workshop. This workshop is designed to equip participants with the knowledge and skills essential for thriving in a modern, flexible work environment. Supervisors will discuss the benefits of flexible work, develop essential knowledge and skills for engaging a hybrid workforce, and learn how to effectively manage employee performance, development, and engagement in a hybrid environment. Participants will be provided with actionable strategies to leverage the opportunities presented by hybrid work. 

New Employee Resource Group

A new Employee Resource Group aimed at hybrid and remote faculty and staff is kicking off this summer! 

Mason Throughout the Nation (MTN) is dedicated to fostering a vibrant and inclusive community for remote and hybrid faculty and staff across George Mason University. Our mission is to bridge geographical distances to create a supportive network that fosters well-being, connection, and a sense of belonging.  Through sharing healthy work-life balance practices, professional development opportunities, and social events to build camaraderie, we aim to ensure that no matter where our members are located, they feel connected and supported at George Mason. 

Attend the first meeting on July 18th from 12pm-1pm via Zoom.  Register today! 

If you are unable to attend but are interested in joining the listserv for future communications, please complete the MTN interest form. 

For questions, contact Stacey Ellis at sellis16@gmu.edu 

 

Categories
June 2024

Staff Invited to Annual UBC Summer Knowledge Share Series

Registration for University Business Consulting’s annual Summer Knowledge Share Series is now open! Sessions are open to all faculty and staff. The three sessions this summer are

1.) UBC’s Approach to Projects: Successes and Lessons Learned (June 26th)

2.) Strategic Planning & Implementation (July 17th), and

3.) Measuring Progress (August 14th).

Sessions will be held at noon in Merten and via Zoom. Find out more and register.

 

Categories
June 2024

Arts at Mason Season Announcement & Discounts

2024–25 seasons at the Center for the Arts and Hylton Center have been announced!

Exciting new lineups of performances have been announced for both the Center for the Arts and Hylton Performing Arts Center. Don’t forget, Mason staff, faculty, and retired employees can save 50% off on subscriptions! Subscriptions are custom packages of three or more performances. Present your Mason ID to the Ticket Office to claim your discount.

Learn More:
Hylton Center Mason Discounts

Center for the Arts Mason Discounts

Categories
June 2024

Center for the Advancement of Well-Being Upcoming Events

Free Online “Sophrology for Work Stress” Sessions

Sophrology is a dynamic relaxation method that can strengthen the well-being of both your body and your mind. Join the Center for the Advancement of Well-Being for free online “Sophrology for Work Stress” sessions from 9 a.m. to 10 a.m. on July 10, July 17, July 24, and July 31. You can join any individual session or all of them. Register here.

 

Online “Intro to Mindfulness” Sessions this Summer

Strengthen your well-being by learning mindfulness, meditation, and stress management strategies to integrate into your busy life. Join the Center for the Advancement of Well-Being for these online “Intro to Mindfulness” sessions this summer:

Intro to Mindfulness Part 1 will meet on Wednesdays from 12 noon to 1:15 p.m. on July 10, 17, 24, and 31. Register here.

Intro to Mindfulness Part 2 Cohort 1 will meet on Fridays from 9 a.m. to 10:15 a.m. on August 2, 9, 16, and 23. Contact Katie Clare at kclare@gmu.edu to register.

Learn Mental Health First Aid this Summer

Complete Mental Health First Aid (MHFA) training to learn how to help someone suffering from a mental health crisis, increase your mental health literacy, and dismantle the stigma associated with mental health and substance use challenges.

The Center for the Advancement of Well-Being will present MHFA training in these summer sessions:

  • July 22 and 23 from 1 p.m. to 5 p.m.
  • August 6 and 7 from 9 a.m. to 1 p.m.

The 8-hour training will be split into two 4-hour sessions. Learn more and register.

Categories
June 2024

Announcements from Facilities

Patriot Packout’s Free Store

Patriot Packout’s annual Free Store will be hosted from 9 a.m. – 6 p.m. on July 1 – July 3 and July 8 – 10 in the Gillespie Gallery on the first floor of the School of Art Building on George Mason University’s Fairfax Campus (Google Maps pin here). Register to attend here

The Free Store is a “for the Mason community, by the Mason community” resource to address basic needs insecurity.

All items in the Free Store were donated during Patriot Packout’s sustainable move-out initiative. Donations will be redistributed back to Mason Patriots and on-campus resources for free. Items available include clothing, shoes, accessories, books, art supplies, small appliances, electronics, household items, and kitchen goods.

This event is only for Mason students, staff, faculty, and alumni who are invited to “shop” the Free Store. The Free Store is not open to the non-Mason public.

Registration via a very short Microsoft Form is required to participate. Submit the registration form here.

The Free Store will be staffed by a variety of Patriot Packout Planning Committee members and volunteers. Volunteer to support the Free Store by registering here.  

George Mason earns solid gold in sustainability!

For its commitment to campus sustainability, George Mason University has earned a Gold rating in the STARS (Sustainability Tracking, Assessment and Rating System) Assessment. STARS is a self-reporting framework for colleges and universities to measure their sustainability performance and is offered by the Association for the Advancement of Sustainability in Higher Education (AASHE). George Mason has received four consecutive STARS Gold ratings and was the first Virginia university to earn that rating in 2014.

Learn more by exploring the article published in The George.

 

Categories
June 2024

Announcements from ITS

NEW DUO MOBILE VERIFICATION CODE

Information Technology Services (ITS) is implementing additional security features to Duo Mobile Two-Factor Authentication (2FA) to improve protection against phishing attacks.

Beginning in May, ITS began a phased rollout to turn on Duo verification codes for push notification. This update improves security by requesting users to input a three-digit code in addition to selecting the “Deny” or “OK” button on the Duo app. The change requires deliberate action by users before allowing access to their accounts and data.

The change addresses ‘push fatigue,’ which occurs when users casually approve a Duo push, even if they did not request it. The addition of the verification code protects users from approving login requests they did not make and helps keep their accounts and information safe.

For details on what to expect and what the Duo verification codes look like, please see the ITS website.

If you have questions or need assistance, please contact the ITS Support Center at 703-993-8870 or support@gmu.edu.

MESA to M365 Migration

ITS is migrating the current enterprise file storage system, MESA M: Drive to Microsoft 365 (M365) by Sunday, June 30.

As a reminder, a survey has been sent to all shared drive administrators that will inform their department’s migration experience. If the survey is not completed by Friday, June 14, ITS will automatically migrate the department’s data to M365.

To provide additional support, ITS is holding weekly office hours and training via the Collaboration Collective MS Team – MESA Migration Project channel. Join the space for dates and times of the next session. For project details, visit the MESA to M365 Roadmap.

 

Categories
June 2024

Updates from Parking & Transportation

Faculty/Staff Bike Commuter Choice

Do you live within a few miles of campus and think biking to work could be good for your well-being?  All faculty and staff (non-student) are eligible to participate in the Bike Commuter Choice Program.  The program has four tiers of support.  The more you ride, the greater the financial incentive.  The introductory tier is just 5 rides per quarter. For details, please visit bike.gmu.edu and select the Faculty/Staff Bike Commuter Choice Program.

Need help finding a comfortable route to campus?  Visit the biking resource page.

Questions?  Email, transpo@gmu.edu.

No Mason Shuttles Service on Juneteenth

There is no Mason Shuttle service on Wednesday, June 19th in observance of Juneteenth.  If you have any questions, please contact us at shuttle@gmu.edu or by phone at 3-2828.

 

 

Categories
June 2024

June General Meeting Recording & Follow-Up Q&A

Mary Lucal, vice president, Human Resources, and chief human resource officer. Photo provided by speaker.

The June Staff Senate general meeting featured guest speaker Mary Lucal, vice president, Human Resources, and chief human resource officer.

For those who missed the meeting, or would like to re-watch the session, the recording is now available here.

Mary has provided the following answers to some questions not addressed during the live session:

Q:  You mentioned shortening search time, which I would love to do. Our office still likes to use the search committee model, which I know lengthens the search – is there a possibility to shorten the required 2 week posting time?  Or extend the probation period so people do not feel like the hire is for life?

A: Contact the Talent team at jobs@gmu.edu to discuss. The posting period has been greatly reduced to put it at ten days but there are some tips and tricks to moving committee work along!

Q: Does this mean there is not a university policy on mandatory in-person days for classified staff? It appears to be based on the department preference, meaning that jobs that have the same amount of student facing interaction and responsibilities have very different expectations for being in person (some employees have been approved to move to fully remote while others pay for parking and gas, time etc. but with no additional compensation)?

A: Policy 2202 reads: Each job description will be evaluated by the employee’s supervisor, for eligibility of telework.  The eligibility of telework will be based on job roles and responsibilities, in addition to the needs of the unit/department. Supervisors must approve all Flexible Work Agreements.

What this means is that there is no university-level policy on mandatory days either in or out of the office. The policy is purposely broad to account for the wide variety of roles and operations on Mason’s campus. As we know, individuals in the same role (for example, administrative assistant) perform similar roles to one another across campus but have unique responsibilities in most cases and work in departments that are different from one another in operation, size, scope, etc. Therefore, while we have a broad policy, the needs of the individual unit must be assessed by individual leaders in determining eligibility for hybrid work.

Q: A concern about merit-based raises: My manager is close friends with a person on our staff. The manager pushes that person and the favoritism shows up in assignments and opportunities. It will likely show up in raises as well. How will that be addressed?

A: The one-over supervisor reviews all performance reviews for consistent ratings. In a performance-based system, those reviews will be tied to raises. If an employee has a concern about favoritism, they can also contact Employee Relations to discuss.

Q: In the past, leadership have used the term “critical vacancies” when filling positions, many times that results in administrative and support positions to not move forward in the hiring process – because these may not be seen as “critical”. Has leadership ever thought about sitting at the desks of department administrative and support staff to really see the day-to-day of their work? Like a “take your leadership to work day?” This may help University and department leadership better understand the critical need for these positions to be filled. Just an idea…

A: This suggestion will be passed on.

Q: In addition to salary increases, how can we improve professional advancement for staff at the university? Especially those who have been intending to get promoted to higher positions for years. However, little opportunities make it tricky for especially younger skilled staff to get ahead.

A: HR’s learning team is working on a new opportunity for creating customized learning pathways for faculty and staff; stay tuned for more this fall. Our workplace coaching program offers free coaching support to all faculty and staff, and many have used this for career coaching, career exploration and development. Consider expanding your professional network through Mason’s employee resource groups, affinity groups, and communities of practice. Seek out local chapters of professional organizations; often memberships are very inexpensive and provide low-cost or free networking and professional development. Follow those organizations or subscribe to their listservs for free resources including webinars and events. Reach out to hrlearn@gmu.edu to be connected with a team member who can discuss career development with you and help customize next steps.

Q: Aside from training, can HR consider supervisor reviews from their units? For example, an anonymous survey completed by unit members that assesses the success, or lack of, of their unit leadership in various areas.

A: See recording for oral comments during meeting.

Q: Given the interconnectedness, high responsibility, and collaborative nature of our department, is there a plan to address the significant salary disparity (around $150K) to ensure we retain talent? Additionally, in such a collaborative environment, how are we ensuring a fair and equitable pay structure?

A: Unit leaders are responsible for making salary decisions that are fair and equitable within their units, and to making adjustments when needed and when budget is available. Compensation and Classification points out compression issues when making salary recommendations. The market study, as I mentioned in my comments, will also be helpful.

Q: In relation to the hiring chill, how do you address unit leadership using the avenue of hiring contract workers as non-student wage workers at a VERY high hourly rate to get around the freeze?

A: Using non-recurring dollars to augment staffing is an accepted practice. Hourly rates are set at the department level but Classification and Compensation can assist if departments would like to discuss these rates at the time of hire.

Q: When will departments receive the prelim results of the Gallup Fac/Staff Experience survey?

A: An email communication will go out to all employees later this month that will outline next steps, including supervisor access to team survey results, availability of unit/leader consultations with HR, and action items.